Careers

Employment Opportunity

Finance Officer

Status:   Full time
Supervisor: Director
Application Deadline:
  April 28, 2017

Position Overview:

As a member of the Management Team, the Finance Officer is responsible for overall financial management and reporting, controllership and strategic financial planning. Responsibilities include, but are not limited to, day-to-day accounting (bookkeeping, accounts payable, accounts receivable, payroll, financial statements, general ledger and investments in accordance with GAAP (Generally Accepted Accounting Principles).

Primary Duties and Responsibilities:

  • Administer and monitor the financial system to ensure that Gallery finances are maintained in an accurate and timely manner.
  • Maintain the accounts payable, receivable and charitable receipting systems, as well as capital project accounts, to ensure complete and accurate records of all monies.
  • Administer employee files and records in order to ensure accurate payment of benefits and allowances in accordance with HR Policies.
  • Administer biweekly payroll in order to ensure that employees are paid in an accurate and timely manner.
  • Prepare monthly government remittances (WSIB,HST, CRA).
  • Accurately complete bank and account reconciliations.
  • Prepare monthly reports, year end reports, and financial statements.

Qualifications: 

  • A Bachelor’s degree in accounting.
  • Completed CPA, (CA, CGA, or CMA) credential is preferred; candidates who are in the process of obtaining a credential will be considered.
  • A minimum of five years (5) years accounting and financial business experience, including knowledge of financial planning, budget management, audits, risk management, and financing.
  • Demonstrated knowledge and experience of statutes, regulations and financial requirements of both federal and provincial governments and their funding agencies (CRA, WSIB, NOHFC, HRDC, etc).
  • Experience in implementing financial policies and procedures within an organization.
  • Advanced experience with accounting software (Sage 50 Premium).
  • Payroll experience, including Direct Deposit, CRA reporting (e.g., T4s).
  • Advanced working knowledge of Microsoft Office programs.Please submit a cover letter and resume by email or in person to: directorassistant@theag.ca Holly Rupert Assistant to the Director Thunder Bay Art Gallery PO Box 10193 Thunder Bay, ON P7B 6T7

This is a permanent part time position (20 hours/week). Over the next 3 years the position will grow to full time (35 hours/week).

  Opportunity_Finance Officer_Thunder Bay Art Gallery_April 2017


Employment Opportunity

ADMINISTRATIVE COORDINATOR

Status:   Full time
Supervisor:  Director
Application Deadline:  April 28, 2017

Position Overview:

The Administrative Coordinator performs general clerical and secretarial duties, is responsible for the management of the office, and provides administrative support for the Board of Directors and staff. The Administrative Coordinator works closely with the Visitor Services Supervisor on the planning and execution of Gallery events. Frequent contact with the public, donors, Gallery members and volunteers is part of this position.

Primary Duties and Responsibilities:

  • Provide clerical support for the Board of Directors, Board Committees and the AGM by preparing and maintaining agendas, minutes, and reports.
  • Schedule facility rentals, preparing agreements, arranging for equipment, supplies and set up, and providing follow up contact with the renter.
  • Assist with the preparation of all fundraising events, including signage, tickets, programs, catering arrangements and event day support.
  • Working in donor software, assist other team members with creation and maintenance of member records, donations and event data.
  • Assist with the preparation of communication with members and donors, including the Annual Donation Campaign.
  • Coordinate the maintenance of office equipment, providing assistance to staff in its operation as needed.
  • Manage the ordering of office, general maintenance and kitchen supplies.
  • Liaise with contractors to ensure smooth maintenance of the building and grounds

Qualifications:

Post-secondary education with an emphasis on business management and/or public relations.
Strong interpersonal and organizational skills with the ability to manage timelines efficiently.
Excellent computer skills (Microsoft Office); database experience would be an asset.
Valid driver’s license and access to a vehicle.
A genuine interest in public participation in the arts and a positive attitude towards to the role of art in the community.
Knowledge of Thunder Bay and the Gallery’s partner agencies would be an asset.

Please submit a cover letter and resume by email or in person to:
directorassistant@theag.ca
Holly Rupert
Assistant to the Director
Thunder Bay Art Gallery
PO Box 10193
Thunder Bay, ON P7B 6T7

Download this employment opportunity:

   Opportunity_Administrative Coodinator_Thunder Bay Art Gallery_April 2017


Employment Opportunity

FUNDRAISING COORDINATOR

Status:   Full time, salaried
Supervisor:  Director
Application Deadline: April 13, 2017

Position Overview:

As a member of the Management Team, the Fundraising Coordinator is responsible for the Gallery’s annual fundraising activities, and for providing support during the capital fundraising campaign. The Fundraising Coordinator conducts research, and identifies, cultivates and solicits corporate, community and individual prospects to achieve the Gallery’s fundraising priorities. In consultation with the Director, the Fundraising Coordinator establishes annual and longer term fundraising goals and corresponding plans to realize these goals.

Primary Duties and Responsibilities:

1. Annual Fundraising Activities
In order to meet annual fundraising revenue goals, the Fundraising Coordinator:

  • Develops, oversees and monitors both an annual donation campaign and a major gifts campaign, sets strategic campaign goals and timelines, and seeks contributions from Gallery members, individuals and community groups to support and achieve the these campaigns.
  • Develops annual membership recruitment initiatives.
  • Prepares sponsorship proposals and solicits financial and in-kind support from businesses, corporations, community groups and individuals.
  • Works with Gallery staff to align Gallery programs and projects with charitable foundations having similar funding objectives; identifies, researches, prepares and submits Foundation funding applications.
  • Investigates other sources of funding including employee giving programs, service clubs, and others, and prepares and submits the pertinent applications.
  • Develops (with other staff) and oversees an annual roster of special fundraising events such as Auctions, Garden and/or House Tours, and other activities and oversees the coordination and delivery of these programs in collaboration with the Visitor Services Supervisor and other Gallery staff.
  • Establishes and delivers a creative and meaningful donor/sponsor acknowledgement and recognition program.

2. Capital Campaign in support of the New Art Gallery

As the Gallery embarks on a community fundraising initiative with a goal of $2.5 million, the Fund raising Coordinator will work with the Campaign Chair and Board members to schedule campaign canvassers and guide donation tracking.

Qualifications:

  • Related post-secondary degree with an emphasis on communications, marketing or public relations.
  • Two years of practical fundraising experience in the cultural/not for profit sector with a proven record of success in meeting institutional objectives.
  • Graduation from a recognized development program and work toward a CFRE designation are definite assets.
  • Well-developed organizational, interpersonal and communications skills and the ability to manage many projects simultaneously.
  • Advanced writing and editing skills, and the ability to present ideas with clarity and vision and accuracy.
  • Excellent computer skills (Microsoft) and extensive knowledge of and enthusiasm for all social media. Data base experience.
  • Valid driver’s license and access to a vehicle.
  • Knowledge of the community of Thunder Bay and awareness of the broader national arts community would be assets.

Please submit a cover letter and resume by email or in person to:
directorassistant@theag.ca
Holly Rupert
Assistant to the Director
Thunder Bay Art Gallery
PO Box 10193
Thunder Bay, ON P7B 6T7

Download this employment opportunity:

   Employment Opportunity Fundraising Coordinator


 

 

 

 

 

Hours & Admission

1080 Keewatin Street
Thunder Bay, ON, Canada
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Tue to Thurs: noon to 8pm
Fri to Sun: noon to 5pm


Adults $3.00 + HST
Seniors and Students $1.50 + HST Children (under 12) FREE Gallery Members FREE


Tel: 807 577 6427

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